Project Scope & Brief

Summary

Establish the location, population, stakeholders (including the public), and a timeline that will help you achieve your goals.  This step is about the WHERE, WHO and WHEN.

Questions

Now is the time to define location criteria against your goals and desired outcomes, identify stakeholders, create a team with a shared vision, establish governance and establish your timeline.

  • Where can you best test your ideas?
  • Who will you need to help you accomplish your goals?
  • When do you think you, your team and stakeholders will be ready?
See Questions

Resources

Take into account ethical aspects of Crowd Monitoring projects and get your stakeholders together for an ethics workshop. During this stage you should look at these resources:

  • TADA data principles
  • The Data Ethics Decision Aid (DEDA)
  • Get familiar with the GDPR
  • Multi-stakeholder management
See Resources

Video Library

Visit the video library for expert interviews and advice about defining use cases and goals.

In this section we’ll be speaking with the experts:

  1. Daan Groenink – Innovation Officer City of Amsterdam
Watch Videos

2.1 Questions

Establish the location, population, stakeholders (including the public), and a timeline that will help you achieve your goals.  This is about getting your Open Source Crowd Monitoring project implemented in the right space with the right people at the right time – the WHERE, WHO and WHEN.  Some considerations would include:

  • Define location criteria against your goals and desired outcomes. 
  • Where can you best test your ideas? Establish a location 
  • Who will need to help you accomplish your goals? Identify your team and stakeholders. Include the  public as a stakeholder but keep your communication internal at this point.  
  • Establish governance, ownership, roles, and responsibilities. 
  • When do you think you, your team and stakeholders will be ready?  When do you want to test? 
  • Create a preliminary plan and schedule.  Most likely both will change! 

Now is the time to get an overview of the Technical, Spatial and Legal considerations involved in STEP 3.  The Ethical aspects and interrelationships need to be taken into account before you move forward with your crowd monitoring project.  

2.2.1 TADA Data Ethics

It is important to be aware of the social and ethical implications of Crowd Monitoring in public spaces. Before you start to plan your project take into account data ethics to inform your decision making using an effective framework:

https://tada.city

 DEDA App

The DEDA app addresses the different phases of a data project with individual questions. Depending on the user’s answers, DEDA responds with new questions, addresses concerns and points to action points.

https://dataschool.nl/en/deda/app/

It is important to be aware of the social and ethical implications of Crowd Monitoring in public spaces. Before you start to plan your project take into account data ethics to inform your decision making using an effective framework:

https://gdpr.eu

2.2.2 The General Data Protection Regulation

At this stage it is a good idea to become familiar with the GDPR. This will help guide you towards good decisions at this early stage in the context of legal aspects of data use and reuse in public spaces.

https://gdpr.eu

2.2.3 Project Scope and Brief Examples

Of course there are many ways to plan a project and you most likely have your own way of doing things but for Open Source Crowd Monitoring using computer vision technology there are some specifics you should prepare for.
http://www.mspguide.org/msp-guide
Other useful links for Project Scope and Brief examples:

Urban Labs: A Living Lab way of Working from the Amsterdam Metropolitan Solutions Institute (AMS) https://www.researchgate.net/profile/Kris_Steen/publication/318109901_Urban_Living_Labs_A_Living_Lab_Way_of_Working/links/595a2f97aca2728a137aa467/Urban-Living-Labs-A-Living-Lab-Way-of-Working.pdf

How to write a project scope statement: This resource from Project Engineer NET is only one of several examples and explanations which you may find useful https://www.projectengineer.net/how-to-write-a-project-scope-statement/

1.3 Video Library

The expert interviews are a quick way for you to get some great advice. Before moving on to Step 3: Legal, Technical, and Spatial Considerations please take a few minutes to learn from personal experience and insights that will help you think about Project Scope and Brief for your crowd monitoring project.

All expert interviews ask these three questions:

  • What are the biggest challenges for crowd monitoring in public spaces?
  • What are some approaches to address these challenges?
  • What advice can you give innovators thinking about crowd monitoring?

Daan Groenink

Innovation Officer City of Amsterdam

Daan shares specific experience about project planning for crowd monitoring and explains why you should start with the public (the end user) when you begin thinking about potential solutions. It’s also important to begin testing early so you can see how your solution works in a practical situation.